Facilities Assistant – 12 month fixed term

About the role

This is an exciting opportunity to be part of the team that manages and improves one of the busiest motorways in Europe – the M25.

We are looking for a Facilities Assistant (FTC 12 moths) to join us to work in South Mimms.

Role Purpose:

• To Provide Support to the facilities manager in all aspects to facilities and reception and office support.

What you’ll be doing

As a Facilities Assistant you will:

• Supervise reception and administration for South Mimms, Dartford and Leatherhead, co-ordinating reception staff and weekly workload;
• Manage Office Supplies and Stationery, Control of Stock, cleaning, kitchen office materials;
• Carry out Site Audits through the office liaising with onsite staff and working alongside the Facilities managers to help maintain compliance and Health and Safety issues;
• Ensure that welfare facilities are up to reasonable standards;
• Manage Office and Depot Visitors Rules. Ensure processes are in place;
• Assist in Coordinating Fire drills across the network, Fire Marshall Training, ensure evacuations and keeping Fire wardens and first aiders list up to date;
• DSE assessments to be over seen by the facilities manager, – Ensure that DSE is completed on induction and carried out annually. Ensure standard of furniture and compliant with DSE;
• First Aid Responsibilities- Ensure kits are within date and compliance with current regulations regarding Personnel and provision of equipment and training;
• Office Cleaning monitoring and inspections;
• Ensure Drinking Fountain Water is restocked, and contractors service water machines within contract;
• Ensure Meeting Rooms are kept serviceable and ready for use;
• Manage food and beverage orders for offices and meetings;
• Maintain Office/ Soft service asset inventory;
• Manage Vending services provided by external contractor;
• Respond to Dont Walk by and Business implemented by the senior facilities manager;
• Ensure that weekly water testing temperatures is completed and recorded for audit purposes;
• Manage Hygiene stocks and availability potentially through a provider Initial;
• Assist in the provision and management of archive systems;
• Ensure in coming and external Post services are run efficiently;
• Plan and execute office move with support from senior Facilities Manager;
• Allocate workspace for colleagues;
• Process Hotel / Travel Bookings/Car hiring;
• Process Meet room Bookings;
• Be proactive in problem solving, able to determine when to work independently and confidently.

Who we’re looking for

Personal Qualities and Experience:

• The facilities assistant needs to be able to multitask in changing situations;
• This will require a working knowledge of Office Services and Routines;
• Good people skills, and the ability to solve problems quickly and efficiently;

The following Qualities/experience are essential to the role:

• Building Relationships and networking;
• Decision Making;
• Gain information required to meet the role requirements;
• Teamwork and IT skills;
• Work without supervision;
• Ideally hold a qualification facilities /Office Admin.